Submission Rules

SUBMISSION RULES

Scarborough Camera Club

Revised MARCH 2006

Effective for SEPTEMBER 2009

There will be five submissions for competition during the club season. The results of the competition will be given, along with commentary, at the monthly return of submissions meeting. See the yearly program for submission dates.

A salon will be held in May where the names of the winners of the yearly trophies will be announced as well as those of the winners of the special salon competition.

DIVISIONS:

The competition is divided into three DIVISIONS.
Projected Images: either slides or digital
Color Prints: either by the maker or commercially produced
Monochrome Prints (Black and White) produced by the maker chemically or digitally

DEFINITIONS

General: This is sometime referred to as PICTORIAL as the photograph is usually taken for its aesthetic value.
Nature: The subject matter of this category is limited to some form of natural history,i.e. BOTANY, WILD LIFE, GEOLOGY, METEOROLOGY.
Special: The special categories are announced each year. This category gives you the chance to be as creative as you wish. Generally the image should be self-explanatory once the category is announced.

NOTE:

In the nature category there should be no indication of the influence of man (the hand of man). Images which show the presence of human influence will generally be disqualified. There are some exceptions but the line between acceptance and rejection is very fine.

All nature subjects must be correctly identified either by their full common name, e.g. Monarch Butterfly or by their Latin name (Danaus plexippus). Butterfly alone will not be accepted.

CLASS: There are two classes of entrants, NOVICE and EXPERIENCED.

NOVICE: A novice is an entrant who has not yet achieved an average of nineteen points or more on five entries in a particular DIVISION.

A novice may accept assistance at any stage in the preparation of their work. They are encouraged to develop enough experience and skill to work on their own.

NOTE: A member may be classified as EXPERIENCED in one DIVISION while remaining a NOVICE in another.

A member may at any time request to be classified as experienced, but having done so may not revert back to novice.

EXPERIENCED: All work entered by an EXPERIENCED exhibitor must be done without assistance.

ENTRY RULES

Only members in good standing may submit entries for competition.
Once submitted, an image may never again be submitted in a monthly competition. The image is, however, eligible for submission in that year’s salon.
Once submitted as a slide, a print from that slide may not be submitted in the same year. Likewise, once a print is submitted, the slide from which it originated may not be submitted in the same year.

NUMBER OF ENTRIES

An exhibitor may enter a maximum of SIX images in each monthly competition.
The entries may be spread over all of the CATEGORIES in that DIVISION. Only a maximum of THREE entries may be made in any single CATEGORY

FORM OF SUBMISSION

PRINTS

The minimum print dimension, excluding matte, is 4”
The minimum matte dimension is 8”
The maximum dimension of print including matte is 20”

SLIDES

Due to equipment limitations slides must be submitted in the 35MM film format.

IDENTIFICATION of SUMBISSIONS

The job of the submissions committee is probably the most time consuming of all of the positions on the executive. In order to make their task run more smoothly it is requested that the identification of all submissions follow the attached format exactly.
At the discretion of the SUBMISSIONS CHAIRPERSON, slides are subject to viewing as they are thumb spotted.
Prints are subject to viewing as the direction of printing on their back indicates.

NOTE: Care should be taken that labels, affixed to slides for identification purposes, do not interfere with the projector mechanism.

The following information is required on both prints and slides:

Makers name
Title of image Please make an effort to title your work, it makes identification easier at a later date.
Category
Novice or Experienced: The letter B will designate the NOVICE group. If you leave this out you will be judged EXPERIENCED forever more.
Month and Year of submission

MONTHLY COMPETITION AWARDS

Points are awarded for the monthly submissions based on the “Melbourne System”. The competition will be presided over by a panel of three judges. Each judge is allowed to award up to ten points per submission. Judges shall be drawn from a pool outside the Scarborough Camera Club when possible.
Judges Comments: Because of their importance in aiding the photographer to improve their work the judges will be asked to comment on how the submission could be improved. These comments will be recorded as well as possible and read back at the returns of submission meeting.

AWARDS SYSTEM POINTS & AWARD

EXPERIENCED

20-21 or any judge giving 8 or more HM
22-25 or any two judges giving 8 or more SILVER
26-30 or all three judges giving 8 or more GOLD

NOVICE

19-21 or any judge giving 8 or more HM
22-25 or any two judges giving 8 or more SILVER
26-30 or all three judges giving 8 or more GOLD

“The intent of the Melbourne System is to stop one judge from destroying the score (for example 8+8+3=19) and also to reflect that maybe one judge saw some merit in what otherwise would have been a low scoring entry (for example 4+4+8=16).”

RETURN OF SUBMISSIONS

After judging, all slides and prints submitted for evaluation will be viewed at the next returns meeting where the judges’ comments and the scores will be announced. The member’s name will only be announced if an award has been given.

QUALIFICATIONS FOR ANNUAL AWARDS

In order to be eligible for an Annual Award one must have submitted a minimum of five entries within a CATEGORY in any one DIVISION by the end of the year.
Standings in each CATEGORY in a DIVISION are based on the average of the score of top five entries made by an individual during that season.
Awards are limited to CATEGORIES in a DIVISION where three or more persons have entered a minimum of five images. (See exceptions on the last page)
To be eligible for an award the average of the five submissions must be:
- 19 or more for NOVICE
- 20 or more for EXPERIENCED

ANNUAL AWARDS

PHOTOGRAPHER OF THE YEAR - BILL WILLIAMS MEMORIAL TROPHY

To qualify the member must have entered the minimum of images as required for yearly competition in a single CATEGORY. This criteria having been met the top five scoring entries from all that member’s submissions for that year shall be considered.
The points will be totaled. The high score wins. In the event of a tie the sixth highest scoring entry will be considered. If a tie still exists a seventh or eighth entry will be included. This will continue until the tie is broken.

NATURE CATEGORY STAN HART TROPHY

This trophy is presented to the photographer with best yearly point average for their top five submissions in the NATURE CATEGORY

SPECIAL CATEGORY TRIXIE BILSMA AWARD

This trophy is presented to the photographer with best yearly point average for their top five submissions in the SPECIAL CATEGORY

GENERAL CATEGORY PRESIDENTS AWARD

This trophy is presented to the photographer with best yearly point average for their top five submissions in the GENERAL CATEGORY.

SCARBOROUGH ANNUAL SALON AWARDS

RULES OF SUBMISSION

Only work which has been submitted in the monthly competitions is eligible for entry into the salon. Images are allowed to have been reworked.

NUMBER OF ENTRIES

An exhibitor may enter a maximum of SIX slides and SIX prints in the salon competition.
The entries may be spread over all of the CATEGORIES in that DIVISION. Only a maximum of THREE entries may be made in any single CATEGORY
Awards will only be given in those CATEGORIES where three members have entered.
The print DIVISIONS will be combined unless each DIVISION has three or more entrants.

JANE MUCKLESTONE TROPHY will be awarded for the BEST SLIDE in the salon.

PRINT TROPHY will be awarded for the BEST PRINT in the salon.

COMMERCIAL TROPHY will be awarded for the BEST COMMERCIAL PRINT in the salon.

OTHER SALON AWARDS

Second and third place entries in each category will receive certificates
The best slide and the best print in the novice class will receive certificates

SPECIAL NOTE

ANNUAL AWARDS (EXCEPTIONS)

Awards will be given out in CATEGORIES with less than three entrants when the contestant’s score for their top five entries is 21 or more.
As conditions change throughout the year the Club executive may find it necessary to modify these rules. If this happens there will be an announcement at a general meeting. It will also be posted on the Website.

Scarborough Camera Club